Expand your knowledge, hear clever tips and learn new tricks in MYOB Advanced

It’s so easy to get used to how we do our daily tasks. So much so that we can be unaware of new features (or existing features) in our software that could reduce clicks, give better data or save time.

27 November 2020

Our Christchurch & Software Team

Put a face to all of the names you probably hear and people you talk to frequently at Focus. Read our staff profiles here.

01 July 2020

How to be IT ready for the next crisis

Before 2020, disasters in most business’ IT world were limited to a few well-known threats and risks. Now we can add global pandemics to the list of possible disasters. Here is a quick rundown on our observations and learnings in the wake of the 2020 COVID-19 pandemic, with some thoughts for you to ponder about your own business’ readiness for the next disaster that may come along.

01 July 2020

How to recognise and react to phishing emails

In this article, we will be discussing what phishing emails are, who sends them and why they’re so dangerous across the globe. Read on.

01 July 2020

EOFY Process in MYOB Exo

It’s that time of year again… follow our step-by-step guide to roll into the new financial year.

16 March 2020

Focus Support Cheat Sheet

Need help to navigate your computer while talking with one of our engineers? This article will show you all the key parts they will be discussing.

10 March 2020

10 tips to making Google Chrome easier to use

To show you just how great Chrome is, we have 10 very good ways that will make Chrome your new favourite web browser.

04 March 2020

Windows 7 Support Has Ended

Eleven years after quickly becoming Microsoft’s leading operating system, Windows 7 support has come to an end. However, there are still a large number of businesses and home users running Windows 7.

05 February 2020

Don’t get hooked with fraudulent emails - part 3

One of the clever ways that cyber criminals can get you is by sending you an invoice that looks exactly like an invoice one of your suppliers would send you – but with their bank account on it. It is very easy to accept the invoice and pay it.

30 September 2019

Don’t get hooked with fraudulent emails - part 2

Phishing and Whaling emails are fraudulently trying to get information from you to get up to mischief of all sorts. Read this article for more info.

29 August 2019

Don’t get hooked with fraudulent emails - part 1

Unfortunately there are unscrupulous people around who have made a career in finding new and sneakier ways to cheat and steal through sending fraudulent emails. The names for these types of activities have a nautical flavour: Whaling and Phishing.

07 August 2019

How to protect yourself from cyber-attacks

Read this article to find out more ways to keep yourself and the company you work for safe from cyber-attacks.

31 May 2019

Exosoft Tip: Invoicing via JIBE

This tip of the week will take you through the basic process of generating invoice(s) from JIBE.

18 March 2019

Exosoft Tip: Markups in JIBE

This tip of the week will take you through the ability to quickly add and amend markup percentages against job transactions prior to billing.

14 March 2019

Exosoft Tip: Create and Run Price Rules in JIBE

This tip of the week will take you through the ability to create and run price rules in JIBE.

12 March 2019

End of Financial Year in MYOB Exo

Here is our annual reminder and ‘how to’ guide for the process you will need to follow if your end of financial year is on March 31.

12 March 2019

Exosoft Tip: Generating recurring invoicing via JIBE

Is part of your business processes to generate reccuring invoicing from a job? Read this week’s tip to find out how to generate recurring invoices in JIBE.

11 March 2019

Exosoft Tip: JIBE - Invoice One Job to Two Different Debtors

In JIBE, you can create invoices to two different debtors under the one job. This feature is very useful if you have the requirement to invoice parts of one job to different debtors. Read on to find out more.

08 March 2019

Time to upgrade to a cloud phone system?

We are constantly changing how we can do things better and faster, and it’s no different with business phone systems. There are a few ways to tell that it’s time to upgrade your phone system to a cloud solution. Read this article for seven reasons why you should make the move.

06 March 2019

How to keep safe online

Technology makes up a huge part of how we live our lives; it’s in how we complete little or big chores, how we make decisions, how we communicate; and Kiwis are well aware of how important it is to stay safe online, not only for them but also their families.

12 February 2019

How to change the size of your desktop icons

Do you need your desktop icons to be a bit bigger so you can see them better? Or maybe you’d prefer them to be much smaller so they didn’t take up as much room. This is very simple to change to your liking.

29 October 2018

Keyboard shortcuts you probably didn’t know about

Most expert computer users know the basic keyboard shortcuts, like pressing Ctrl + P on a PC to print a document. But did you know there are plenty of other useful key combinations out there? These shortcuts will put the Internet and more at your fingertips—because every second counts.

03 October 2018

Using Outlook for Easy Task Management

In this article, we’ll give a quick run-down of how to create and view your tasks. We’ll also discuss some of the great features that Outlook can offer to better manage your tasks or projects.

04 September 2018

Microsoft PowerPoint tips for better presentations

PowerPoint offers all sorts of ways to add a bit of pizzazz to your slides: fades, swipes, flashing text, and other annoyances are all too easy to insert with a few mouse clicks. Here are some simple tips to help you master PowerPoint for a presentation that people will actually take interest in.

03 July 2018

Let’s get automating, having the computer do it for you.

There are two acronyms that are heard a lot if you work in the space I do, EDI and API. They perform the same function, though if someone is mentioning an API they’re more likely to be selling a cloud service.

27 June 2018

How much does it cost your business to pay an invoice?

Paying your accounts can be an expensive business – just how expensive can be quite a shock. Of course, it’s a necessary task, but it does use precious resources for no real return and it makes sense to look at way to minimise this cost to your business both financially and in terms of staff time.

26 June 2018

MYOB Exo Payroll Tip: Cope better with the legal compliance around leave

There’s a new feature that has been released this year in MYOB Exo Payroll to better cope with the legal compliance around employee leave.

20 June 2018

Finding more time by Automating Tasks

Time does what time does, and we have no control over it – but what we get done within that time is up to us. Do we spend the time doing repetitive, time consuming tasks that we feel could probably be done more efficiently (but we don’t have time to find out)? Or do we spend it on tasks that give real value to our business?

13 June 2018

Have you grown out of your systems?

The latest MYOB Enterprise Insight Reports suggest 31,000 New Zealand businesses have a turnover of more $5 million per year and employ more than 20 staff.  It has taken a huge amount of work and investment from the owners of these companies to get there and for many their business is predicted to grow.

11 June 2018

16 Excel keyboard shortcuts

Love spreadsheets? Neither. But, unfortunately there are a number of industries where spreadsheets are a necessity.

05 June 2018

Get better Outlook search results

To enhance your search results, instead of just using different words or phrases, you can use a range of punctuation and keywords to narrow the search.

19 April 2018

MYOB Advanced – End of Financial Year

If the 31st March is the end of your financial year, in MYOB Advanced, you will need to generate financial periods for the next financial year.

23 March 2018

Best Practices: Protect your business from email attacks

Email is becoming a more popular avenue for attacks on individuals and businesses. Read our best practices for protecting yourself and your business from email attacks.

22 March 2018

The 7 Habits of Highly Effective People - Habit One

Last month, one of our team members went along to the three day workshop for Franklin Covey’s 7 habits of Hghly Effective People. Each month, we will be sharing a recap of one of the seven habits.

22 March 2018

2018.01 Exo Payroll Release – Important things to note

With the 2018.01 release comes some important compliance changes to become aware of. Please refer to the release notes for more detail on changes and IR compliance.

20 March 2018

6 Critical Steps to Managing Business Growth

We are currently running a four-part webinar series in which we are sharing insights into the preparation, evaluation, implementation and on-going roadmap phases involved in enabling a business with a modern ERP solution that will assist in rather than hinder growth.

20 March 2018

Stay organised with these Outlook tips

When it comes to work overload, Microsoft Outlook sometimes feels like part of the problem, but with these helpful tips and tricks, it will once again be part of the solution.

27 February 2018

5 benefits of standardised email signatures

How does yours look? Is it clean and professional or is it a mismatched nightmare? Or are they all varied. Get your signature sorted with the right software.

14 February 2018

Tips for creating strong passwords

So, what constitutes a strong password? We have created this article to show you how to create a secure password; whether it’s for your email, your work computer, your laptop at home or your social media account.

19 December 2017

4 ways to lose your Office 365 data

There is a misconception that Office 365 doesn’t need to be backed up because it runs in the cloud. This is a very common misconception – to assume that data protection isn’t required for your cloud applications.

15 November 2017

Microsoft Teams: the new way to collaborate with your team

Microsoft Teams brings together people, conversations and content – along with the tools that teams need. It allows teams to easily collaborate so that they can achieve more.

19 October 2017

Disaster Recovery for your Business

Cyber-attacks, natural disasters, technical malfunctions and uncontrollable human errors happen every single day and there’s no way to prevent these from happening but you can reduce the risk of data loss.

04 October 2017

Windows 10 Keyboard Shortcuts

If you are a frequent user of keyboard shortcuts you know just how handy they can be.  Although memorising a bunch of shortcuts and what they do can be daunting, it’s important to remember that you only really need to know the ones that are relevant to you.

06 September 2017

How to protect yourself against Cybercrime

Cybercrime is an ever-growing threat. It’s easy to think that the only form of cybercrime you need to worry about is hackers stealing financial information, however there are more concerns than just this.

01 August 2017

Exo Tip: Clarity Report Browser

Ever wondered what reports come out of the box with Exo and if any of them would assist with your business processes? This tip will take you through the process of reviewing these reports and adding them to your Exo drop down menu for future reference.

23 May 2017

12 reasons to use Microsoft Office 365

Productivity is a great word that people love to use. However, in the real world, productivity can be summed up in a simple question: Can I do my job easier or not? Microsoft has invested heavily trying to make the user and administrator experiences of Office 365 as easy and simple as possible. If you are thinking about moving your business to Office 365, here are 10 reasons why you should.

09 May 2017

Exo Tip: Set up Exo on a new PC

Read this tip for a step-by-step guide to set up Exo on a new PC.

04 May 2017

Exo Cheat Sheet and quick tips

With so many different functions in Exo, it can be hard to keep track and remember them all, so we have created a “cheat sheet” to help make your day a little simpler.

28 March 2017

Exo OnTheGo User Setup

Registering MYOB OnTheGo users and connecting their iPads for the first time.

22 March 2017

Show multiple tabs at once with Windows AERO

In the latest version of Exo (2016.3) there is now the ability to show multiple tabs at once in the taskbar of Windows.

13 March 2017

Microsoft OneNote - The Hidden Gem

Often dwarfed by other MS Office family members like Excel and Word, Microsoft OneNote is well and truly the hidden gem in the Office suite. This awesome, powerful note-taking application seems to only be talked about by the serious users but it is about time that we all gave it the attention it deserves.

28 February 2017

Understanding your team’s technology needs

When it comes to upgrading the technology in your business, a more involved approach is the way to go. No longer is it the best option to simply get the newest version of what you had, we need to start thinking how the technology is used, and more importantly WHO is using it and the role they undertake in your business.

14 February 2017

9 Easy Computer Things Everyone Should Know How to Do

It really doesn’t matter how tech savvy you are, there are certain things that every one of us has to deal with when using a computer –and let’s face it, we don’t always deal with them in the most efficient ways. Read this article for 9 things that everyone can (and should) learn to keep their computer running smoothly.

01 February 2017

How can I make sure people can find my website?

That’s the $64,000 question. It can be overwhelming reading about how you can make sure people find your website when they search on Google, Bing or any other search engine. The steps that you need to take, where you need to put words and what words you need to put where; can all just seem a bit like mission impossible to do yourself. But luckily, that’s where you’re wrong.

17 January 2017

48 Microsoft Word shortcuts you never knew you needed

Most of us spend a little longer in Microsoft Word than we would like to, and doing things the long way is not helping us. With little formatting changes that keep needing to be made to ensure it looks professional and beautiful, it can be a very time consuming task to simply complete a document.

30 November 2016

Email Security: Best Practices

Email is the lifeblood of a company; the main way we communicate, and how we get things done. So when there is a chance that our main form of communication could be at risk, we need to take measures to ensure that all threats are minimised – enter email security.

15 November 2016

Boost Productivity at your Workplace

This article has been written to provide you with some general tips about how to boost productivity with processes, as well as through the use of some pretty-darn-handy apps. From online sharing, analytics tools, notes apps, social media automation, time tracking, visual organisation, or just a simple way to keep articles or stories that you want to read later – there really is a tool for everything these days.

01 November 2016

Is Video Conferencing Right for your Business?

While the cliché goes “a picture is worth a thousand words”, that must mean a video is worth ten thousand? In many situations, a video conference is much more effective than a phone call. The question is though, is video conferencing right for you?

19 October 2016

BI and Buzzwords – Finding the Value Behind the Jargon

Do you know what Business Intelligence is? You are probably already using it in your day-to-day work and don’t even know it. Take a read of our short article and find out.

10 October 2016

7 tips to staying safe on the Internet

There are dangers lurking all over the place on the Internet, but we all know that that is not going to stop us from using it. Here are some tips to help keep you safe online.

05 October 2016

Become a spreadsheet pro with these Excel tips

Just like many other Microsoft applications, Excel has some very handy tricks up its sleeve that’ll make your day a bit easier. If you are looking to get more out of Excel, try these tips.

19 September 2016

Finding where your sales aren’t, Survivorship bias and data visualisation

Statistics gives us many useful concepts, and proper use of our sales data can help us identify areas of growth and problems on the horizon.  But we need to be aware of the pitfalls in our data analysis.

13 September 2016

Centralising your Organisations Knowledge – why, how and what are the benefits?

What is Knowledge? It is a collection of data, acquired through experience or education and grouped into a meaningful content. Many organisations start out with a small team of people, often specialists who are very good at their jobs and as individuals know all the ins and outs of their jobs.

27 July 2016

Have you got the layers of protection your business needs?

There is a lot to think about when it comes to protecting your business these days. With so many different tactics being employed by cyber-attackers, we need more than just anti-virus defending us from their varied and targeted attacks.

12 July 2016

Clarity Report Browser

As a user of EXO Business, I am often looking for new reports, and ask the question. Is there a standard report that can do this? Read this article to find out how to locate new reports.

30 June 2016

Business Intelligence: What is it and what can it do for my business?

Find out what Business Intelligence (BI) really is, what it can do for your business and how to take the first steps to implement it in your business.

28 June 2016

Scanners, Barcode Standards and MYOB EXO.

Bruce Pollock follows on from our recent EXO User Community Workshop recapping the lessons learnt from many years working with the barcode & standards evangelists, GS1, and roles with software development organisations like Focus.

31 May 2016

Why it’s important to set a strong password

Your password is your metaphorical ‘key’ to unlocking you online ‘front door’. You wouldn’t hand your home key to just anyone, would you?

31 May 2016

Disaster Recovery: Have a plan so you’re covered when disaster strikes

Do you know how to protect yourself, your family, your co-workers or your company data during a disaster?

17 May 2016

How to use search like a pro: 10 tips for Google and beyond

Searching with regular sentences will only get you so far – if you need to find something a bit tricky turn to these advanced yet simple methods.

29 April 2016

Inventory Management & Your Business

Have you been depending on Excel as your business administration tool for ‘too long’? That’s the case for many businesses. Taking charge of stock control can be the difference between running a profitable business and a floundering one.

13 April 2016

The Internet of Things – what’s the future of IoT?

We thought you might like to learn where it is headed in the future, how it will affect us in both our personal and professional lives, and what you need to know if you want to move further into the world of the Internet of Things.

04 April 2016

How up-to-date is your SQL Server?

When was the last time you considered your SQL Server platform?  If it hasn’t had any love for years, your Exo experience may be suffering. There are several compelling reasons to review your SQL Server environment.

07 March 2016

EXO Tip: Invoice Emailing

There are several options which make it easy to email invoices to customers and we have written a step-by-step guide to make it even simpler.

27 January 2016

Targeted (Spear) Phishing Emails

There’s no doubt that you have been told before “don’t click on a suspicious link”, but what happens when that email appears to come from someone you know or work with?

09 December 2015

Must Do’s Before You Take Your Phone Roaming

It is very easy to simply forget about the requirements of roaming and what it may cost you to take your phone with you overseas, and there are plenty of people who have been caught out with a rather large phone bill after an international trip.

02 December 2015

How to Unlock an EXO User Account

Has your user account become locked, which is preventing you from logging into EXO? This generally happens when either a password has been incorrectly entered too many times or, your password has expired.

30 November 2015

Clarity Report Browsing

A tool many people forget to use is the Clarity Report Browser, this provides a full list of clarity reports in your system, and is not only a great way to see the standard reports that come with MYOB EXO, but also to review any extra reports you’ve had made for your business.

23 November 2015

Did you know? Event Logs & Business Alerts

At the recent community workshop session there were questions raised about audit logs. This is a summary of the Event Log and Business Alert functionality in EXO.

28 October 2015

A Tui Moment with Internet Telephony

We often have a number of clients who come to us because they are having a bad experience with their phone lines and need us to resolve their issues. We have written about this topic before and why it is important to find out what needs to happen for a stable phone connection, however it is something that does continue to crop back up quite a bit. There are a number of benefits to Internet telephony but you just need to make sure all the i’s are dotted and all the t’s are crossed first.

05 October 2015

What’s new in Windows 10? Get the answer here.

Windows 10 is being distributed to users of Windows 7 and Windows 8 via the Internet currently and it is a free download as long as it is downloaded before July 29 2016.

25 September 2015

How to: Reset an EXO Account & Change a User’s Password

If a user has locked themselves out of their EXO Account, the site administrator can unlock their account and reset their password using the EXO Configurator.

21 September 2015

Reasons to upgrade your MYOB EXO product

‘We think you are due an upgrade’. Quite often as a client you may hear this, roll your eyes and think, ‘oh great, another bill will come my way if I give this the go ahead.’ – But believe us, it’s in your interest to keep up to date with the latest developments in your system.

06 August 2015

Introducing MYOB Advanced OnTheGo

The new MYOB Advanced OnTheGo app developed for iOS and Android will make it even easier to use MYOB Advanced wherever you are.

23 July 2015

How to: Set up Focus Cloud Email on Android

Learn how to set up Focus Cloud email on your Android device with these easy steps.

16 July 2015

MYOB EXO OnTheGo

MYOB EXO OnTheGo is a new application that has been designed specifically to meet the needs of the salesperson or account managers.

08 July 2015

An Important Warning about the CryptoLocker Virus and it’s Variants - Updated

The CryptoLocker Virus needs to be brought to your attention. Please read on about the dangers to your company’s data and share this with all of your employees.

01 July 2015

Setting up Focus Cloud on an iPhone or iPad

Want to learn how to set up Focus Cloud on an iPhone or iPad? Read this how to guide.

18 December 2014

MYOB EXO - Post Ledgers to GL

Following on from a previous tip regarding reconciling monthly accounts, we focus on how to check that you have posted all transactions to the GL via the ‘Post Ledgers to GL’ feature.

18 July 2014

MYOB EXO - Filter Your Stock Items Search Screen by Stock Group

Have you ever wanted to filter your stock items search screen by stock group?

17 July 2014

MYOB EXO - Tracking Events

Have you ever wished you could track a particular event in MYOB EXO, and the reason it was done? For example, why a customer was placed on “Stop Credit”? The good news is that you can!

17 July 2014

MYOB EXO - Arranging Widgets in the Dashboard - Analytics

Have you wanted updatable and relevant business information available to you with which to make decisions on?

16 July 2014

MYOB EXO - Emailing Debtor Statements

It is becoming common in today’s business world to send out electronic invoices, statements and remittance advice to clients and suppliers and MYOB EXO fully meets this organisational need.

16 July 2014

MYOB EXO - Viewing the Source Transactions from a Stock Item

Want to know the simple way to view the source transaction on a stock item?

16 July 2014

MYOB EXO - Stocktake

Do you regularly conduct a stocktake? Did you know you MYOB EXO Business has an easy to use Stocktake feature?

16 July 2014

MYOB EXO - Stocktaking By Bin Locations

Is your Stock Take proving to be a mammoth task? Did you know you can use Bin (or Shelf) locations in EXO to further define Stock Item locations?

16 July 2014

MYOB EXO - Clarity Reports with Drill-down Options

Have you ever found that some of the reports you read have more information than you want initially but you still want the option of having access to that information?

16 July 2014

MYOB EXO Business - Adding a New Staff Member

When a new staff member begins at your organisation, you need to add them to MYOB EXO Business so they can begin their work.

16 July 2014

MYOB EXO - Creating a Branch/Head Office Relationships

Are any of your debtors or creditors part of a head office and branches group or are part of a franchise? If the answer is yes then you can track and work with this relationship within MYOB EXO Business.

16 July 2014

MYOB EXO - How to Upload a Widget - Analytics

Every industry has different information needs. Often the problem is sorting the information into something that is well presented, understandable, applicable and able to be shared.

16 July 2014

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